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Watch this video on how to enroll optional members in Retirement Online. To enable 2 step verification you must provide a phone number that can accept text messages and consent to receiving security codes. NET is the acronym for Non-Employee Travel. For new invoices:[emailprotected]. The agency will then submit to the BSC for processing. The vendors request for payment must include documentation that supports the travel expenses for each individual requesting reimbursement, including receipts. You must meet all of the following criteria: You can self-certify your business, sign up for electronic payment, and submit electronic invoicesdirectly through SFS under "Supplier Portal"with a valid vendor ID. WebA job code identifies the work an employee does and determines their retirement plan. The invoice checklist can assist vendors to ensure consistency and completeness of invoices submitted to New York State for payment. Be sure to check the Notifications panel on your Account Homepage regularly for deficiency messages. Please make sure your invoice is a Word or PDF document. Please make sure your invoice is a Word or PDF document. The contract or purchase order must specify that travel expenses are reimbursed. This Google translation feature is provided for informational purposes only. Is not entitled to the state rate when lodging, although they can ask. If check this box you will not have to enter a code every time you log in from this browser. Useto claim meals as an expense for state business travel. Albany, NY 12226-1900, This page is available in other languages, Excel to CI Single Payment Template with Multiple Lines, Excel to CI Regular Non PO Template Example, Excel to CI Multiple Line Non PO Instructions, PeopleSoft Charge Continuation (AC3254-S). Watch this video on how to select job codes. If payment is not made within 15 days, the qualified small business may be entitled to interest. As the State's Chief Financial Officer, Comptroller DiNapoli believes New Yorkers deserve to know how their tax dollars are spent. Set up your own schedule for submitting and managing your invoices. OSC Guidance & Bulletins ST-3 Updates and Changes Archived ST-3 Latest News SAMS Help ST-3 Latest News Information regarding School District Reporting and Ability to create detailed reports in a few easy steps. Directly paid to the vendor through which the individual is employed. To look up this information: Watch this video on looking up employee information (such as their contribution rate, deductions or improper withholdings) in Retirement Online. nys police-troop nyc: 01710: nys police-troop a: 01720: nys police-troop b: 01730: nys police-troop c: 01740: nys police-troop d: 01750: nys police-troop e: 01760: This determines their contribution rate if they are a new Tier 6 member or have not been a, Your security role determines the types of notifications you receive. c/o NYS OGS BSC Accounts Payable 1220 Washington Ave More Details, Office of the New York State Comptroller(Version. For questions on previously submitted invoices or past due invoices, please email us and include "Accounts Payable" in the subject line. c/o NYS OGS BSC Accounts Payable Each agency that has non-employees traveling on their behalf should apply for a NET (Non-Employee Travel) card to make reservations and accommodations for their travelers. Agencies should send new invoices (one invoice per email) to us electronically at[emailprotected]. Albany, NY 12226-1900, This page is available in other languages. How can I enroll in eInvoicing? Vendors who submit a low volume of invoices per year (e.g., Less than 100). Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. For inquiries:[emailprotected]. Invoices should not include gif files or pictures. However, the "Google Translate" option may help you to read it in other languages. Would you like to protect your account by enabling security codes? c/o NYS OGS BSC Accounts Payable Internal Controls. 1220 Washington Ave For new invoices: accountspayable@ogs.ny.gov. OSC also has a resource available to understanding what makes an invoice complete and accurate in order to be processed in a timely manner. This form can be used to submit multiple payments for a single vendor. Access and update your information online, anytime. Please enter your username and password to sign in, A 2 step verification code has been sent by text to your phone number (ending in null). More Details, Whether you're a member, retiree or participating employer, Retirement Online gives you a convenient and secure way to do business with the Retirement System. download theclaim for travel reimbursement by a non-employee (ac-3257s)form. Use the NYSLRS Job Codes tool to help you decide which code to use. Building 5, Floor 5 Once a reimbursement request is approved by the agency: Thisdocumentation includes travel associated with New York State agency-specific contracts where the terms and conditions for reimbursement and allowable expenses are detailed. Read what to include on your invoice to NYS. Please make sure your invoice is a PDF document. Public Authorities use PARIS to comply with various statutory and Web Updated account codes for governmental, fiduciary and proprietary funds, as a result of Statement 84 implementation. Your payment was short of the total amount. 1220 Washington Ave Enabling security codes to be sent to you as part of a 2 step verification process will help to protect your c/o NYS OGS BSC Accounts Payable The agency completes a BSC Invoice Submission Form. WebNYS Payroll Online is a service provided by the Office of the New York State 1 Go to: https://psonline.osc.ny.gov To Access NYS Payroll Online 2 Enter your NY.gov account There may be expenses incurred by a non-employee during travel on state business. Supporting documents may be attached to the eInvoice, which will be available for viewing by agency staff. Still, have questions? More Details, The Electronic Documents Submission System (EDSS) allows users to easily and securely submit data and documents to the NYS Office of the State Comptroller (OSC) Bureau of Contracts (BOC). When requesting reimbursement of travel expenses, the non-employee should complete and send the Claim for Travel Reimbursement by a Non-Employee (AC3257-S) form to the vendor. Please include your invoice number, business unit, and routing ID(if applicable) in the subject line. Include the employees date of birth. WebThe Public Authorities Reporting Information System (PARIS) is an online data entry and collection system. Access to New York State contract data is also available through the VendRep System. M/WBE State Audit Review Session. Scan the QR Code using your authentication app. Building 5, Floor 5 Mon, Wed & Fri: 7:00 am to 10:00 pm EST/EDT. Still, have questions? Vendors can submit invoice data between their systems and SFS in either an XML or EDI format. Sole Custody Reporting. Please make sure your invoice is a PDF document. NET is the acronym for Non-Employee Travel. Convenient and easy to use 24/7 online access. If you are not a New York State employee but you provide services to You will not enroll mandatory members through Retirement Online unless instructed to by NYSLRS. To submit new invoices via US postal mail: You should only check this box if you are on a trusted device such as your home computer or a work computer that is not shared with other users. Lapsing Resources. Claim for Reimbursement by a Non-Employee (AC3257-S), Statement of Incidental & Transportation Expenses (AC3259-S), claim for travel reimbursement by a non-employee (ac-3257s). You can also set up your app manually by entering the Secret Key listed below. Submit or have your non-employee traveler submit their expenses to the BSC Accounts Payable team who will review the non-travel portion of the invoice to ensure they comply with contract terms and conditions. Use the following banking information when sending an ACH, Book Transfer, CHIPS, EFT or Federal Wire payment to the New York State Still have questions? Alternatively, review the Member Contribution Rates page in Retirement Online to see what code was used for an employee with the same title. To enable 2 step verification now click the button below. When it comes to using Retirement Online, State agencies will primarily use it to enroll optional employees in the Retirement System. For new invoices:[emailprotected]. The New York State Office of the State Comptroller offers other applications that may be of interest to our customers. We will notify you when to begin taking deductions and how much to deduct. Check out the available features below along with resources to help you do your day-to-day work. If there are expenses that are not on a NET-card, the non-state employee traveler may request reimbursement. Accounts Payable uses the Excel to CI mass upload tool in SFS for entering and uploading multiple recurring vouchers at the same time. Excel and Word files should be converted to PDF to ensure data presentation/integrity. Non-employees complete the appropriate forms for reimbursement and submit them along with their supporting receipts directly to the agency. If you want to check the status of your payment, you can check it on the Vendor Portal. If you look up an employees information in PayServ and something doesnt quite match, you can check Retirement Online. If you have the payroll security role, you will receive a notification about this deficiency. For guidance on setting up the eInvoicing method, vendors should contact the SFS Help Desk: Ability to create detailed reports in a few easy steps, Review details about a payment you received, Your primary place of business is in New York State, You have a significant business presence in the state, You employ no more than two hundred employees, You submit your invoices electronically into the Statewide Financial System, against a dispatched and valid purchase order, You have signed up to receive electronic payments (direct deposit), the BSC Accounts Payable Team - For Vendors. You can always change your 2 step verification options at any time in your preferences. More Details WebGASB 84 and GASB 87 Brian Sheevers and Eric CashDivision of Local Government and School Accountability 1 Objectives GASB 84 Presentation Provide background on WebContact the BSC Accounts Payable Team. Enter the correct Social Security number in both PayServ and Retirement Online. Watch this video for answers to the two most common SFS requisition questions: Simple Strategies to Save up to $1.4 Million. However, Retirement Online will always contain the up-to-date deduction amount we expect to receive. This formis not required to complete your expense report but your agency may request it. More Details, The Online Claiming is a secure web application where authorized users can upload files to search and claim unclaimed funds. Unauthorized users can search unclaimed funds here. If you need to use a general code, use 04500E Office Staff (do not use 03600E General Employee). The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. If the traveler is submitting their own expense report they should not be submitting the AC 160-S and must complete all information in the SFS Mileage Detail page. Please enable javascript in your browser. 2 step verification is required on this system to protect the information stored on it from unauthorized access. You need to know what information has to be included in an invoice. Tell us more about you to receive content related to your area or interests. WebElectronic Fund Transfer Instructions. These are messages from NYSLRS that provide information youll need about your employees, such as a start or stop notice for an employees loan or service credit purchase (SCP) deduction. WebPresents the account codes that are valid for Annual Financial Report (AFR) reporting by year. If you have a specific question and you need a contact: You have questions about the SFS software. WebAccounting Codes - Uses and Descriptions Guide to Financial Operations IV.1 Overview IV.2 Governing State Statutes IV.3 Revenues IV.4 Expenditures IV.5 Other Financing To find the deduction amounts for your employees: Deficiencies are created when an employees contributions are underpaid. Any receipts or documentation should be retained. The VendRep System is a secure application which allows vendors to enter, maintain and certify their Vendor Responsibility Questionnaires. Please include your invoice number, business unit, and We encountered an error sending a security code through text. Public Authorities use PARIS to comply with various statutory and regulatory requirements of public authorities law, general municipal law and OSC regulations. Building 5, Floor 5 More Details, The Public Authorities Reporting Information System (PARIS) is an online data entry and collection system. Vendors who submit a high volume of invoices per year (e.g., more than 100). A job code identifies the work an employee does and determines their retirement plan. You have previously declined to set up 2 step verification. Albany, NY 12226-1900. Submit eInvoives and view their status in a real-time environment. Go to your Retirement Online Account Homepage. The vendor should submit the form with the invoice and all supporting travel expense documents directly to BSC Accounts Payable via emailor by mail. Preferably emails are under 20 mb and less than 100 pages. This application requires javascript to function correctly. For questions on previously submitted invoices or past due invoices, please email us and include "Accounts Payable" in the subject line. (Entering a different number in one of these systems can create multiple accounts for the employee. During the enrollment process, you must enter a job code for the employee. Do not send zip files, encrypted, or password protected emails. For inquiries:[emailprotected]. If you need to use a If an employee elects to make voluntary contributions (under Section 21(L) or Section 321(L)), we must have the employees Election to Make Voluntary Contributions (RS5379) form on file at NYSLRS before you begin taking deductions, otherwise the voluntary contributions will be rejected. Best Practices for emailing invoices to BSC Accounts Payable for processing: Electronic invoicing (eInvoicing) allows vendors to directly bill New York State agencies with paperless invoices (eInvoices) using the Statewide Financial System (SFS). . However, Retirement Online offers you much more than just easy enrollment. If there are expenses ona NET-card, reconcile them in SFS and send for approval. These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. GET to KnowNew York State ComptrollerThomas P. DiNapoli. Enroll in direct deposit via the SFS Vendor Portal to receivefundsvia ACH processing. Agency Financial Reporting Package Information. His open data initiatives are a commitment to this belief. WebNew GASB Standards. Invoices should not include confidential information, such as social security numbers, patient names, and medical diagnosis. This form is only required to be completed by the traveler when a proxy completes the SFS Mileage Detail page on behalf of a traveler. 1220 Washington Ave WebThe Uniform Fire Prevention and Building Code (Uniform Code) and the State Energy Conservation Construction Code (Energy Code), are contained within Title 19 of the New WebAccounting Bulletin (July 2020) Coronavirus Aid, Relief and Economic Security (CARES) Act Information Added account code 4286 Federal Aid, CARES Act Education Agencies can use the Excel templates below to submit spreadsheet data. The Member Contribution Rates page provides you with the employees correct date of membership, benefit plan, contribution rate, and the date the contribution rate became effective. **Note: Each invoice should only be submitted once using one of the above methods. Routing ID: xxxxxxx Vendors can send new invoices (one invoice per email) to us electronically at. The security code will be sent to the email null instead. This chapter provides Directly paid to the individual for services and travel expenses. You received an overpayment from the total on your invoice. We follow the OSC Guide to Financial Operations outlinesfor a proper invoice, Section 12F. For inquiries:[emailprotected]. Departments statewide use this secure online service to record financial information related to sole custody reports. Building 5, Floor 5 Agencies should send new invoices (one invoice per email) to us electronically at[emailprotected]. For a listing of notifications sorted by security role, use our. Albany NY 12226. An employee may receive a one-time SCP deduction if they have a deficiency from under-contributing. Routing ID: xxxxxxx If you are advised to mail the check to the BSC, please provide detailed information on what the payment should be applied to, including PO number or Travel Expense Report number, and mail the check to: Try the BSC Help Center where you can send a question to our support team or search a database of FAQs. Attn: Cashier WebThe accounting codes manual (manual), issued by the office of the State University of New York (University) controller, contains tables that list various codes used in the Business Services Center To submit new invoices via email: How can I tell the status of my requisition? Without transparency in government, there cannot be accountability. Our Best Practices for State Payroll Users guide will help you avoid the most common issues State employers have when using Retirement Online. Do not leave this field blank. ), Be sure to enter the employees annual wage correctly at the time of hiring in PayServ. WebOSC also has a resource available to understand what makes an invoice complete and accurate to be processed in a timely manner. Vendors can send new invoices (one invoice per email) to us electronically at[emailprotected]. Try the BSC Help Center where you can send a question to our support team or search a database of FAQs. For questions on previously submitted invoices or past due invoices, please email us and include "Accounts Payable" in the subject line. Refunds from NYSLRS may take additional time to be returned to employees. WebNon-Employee Travel (NET) What Does NET Stand For? Please include your invoice number, business unit, and routing ID(if applicable) in the subject line. 1220 Washington Ave Pursuant to Division of the Budget (DOB) Bulletin H-0501 (Revised), agencies must track expenditures of overtime worked related to COVID-19 preparation and More Details, The Office of the New York State Comptroller has implemented NYS Payroll Online, a service that allows you to view and update your employee payroll information and opt out of receiving paper pay stubs. Note: Non-employees may be entitled to certain expenses depending on the agreement between the non-employee and the agency. This form can be used to submit multiple payments for a single vendor. More Details. A trace number is a serial number for the ACH transaction, similar to a check number. You can view payment reference information New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. The Office of the State Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided. read what to include on your invoice to nys. Here are some tips if your employees come to you with questions: Each week, NYSLRS provides State Payroll the latest loan and SCP deductions for upcoming paychecks. If you have additional out-of-pocket expenses, you will need tosubmit all your receipts and forms to your contracted agency. Will be reimbursed for coach airline or train tickets but not business class tickets. You must set up 2 step verification to log in. The New York State Office of the State Comptroller's website is provided in English. The invoice checklist can assist vendors to Enroll, The Contract Submission System (CSS) is a secure application which allows State authorities to submit contracts and contract amendments for prior approval or filing, as required by Public Authorities Law (PAL) 2879-(a) and NYCRR Part 206. Invoices must be in a non-editable format (preferably a PDF). Webindicate "NY ACH PYMT" and "TRACE (number)." There may be a three-to-four-week lag from the time deductions are sent to State Payroll and are applied to an employees paycheck. You must have JavaScript enabled to use this form. If a contract allows for anything other than expenses allowed under the policies and guidelines in OSCs Travel Manual, the contract language exceptions specific to travel reimbursements should be supplied on each invoice submitted to the BSC. Routing ID: xxxxxxx Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. New York State and Local Retirement System, You will not enroll mandatory members through Retirement Online unless instructed to by, Do not fill out the Retirement panel unless you have been instructed to by, Best Practices for State Payroll Users guide. Try the BSC Help Center where you can send a question to our support team or search a database of FAQs. If you have the payroll security role, you will receive notifications about employee deficiencies so you can correct them. OSC also has a resource available to understand what makes an invoice complete and accurate to be processed in a timely manner. If you do not enable verification you will not be able to continue. This form is used for reimbursements or expenses not already covered by a Non-Employee Travel (NET) card. Agencies and travelers should review the policies prior to traveling or submitting for reimbursement. It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. Before you enroll a new employee in Retirement Online, check to see if the employee has been set up in PayServ first. Generally, the reimbursement follows the guidelines in the NYS Office of the State Comptrollers (OSC) Travel Manual for State employees traveling on State business. Enabling security codes to be sent to you as part of a 2 step verification process will help to protect your account from unauthorized access. Once the questionnaire is certified, it is available for review by authorized New York State Contracting Entity users. Chapter IV Accounting Codes Uses and Descriptions contains information and details regarding State accounting codes. If an employee questions the deduction amounts coming out of their paycheck, check Retirement Online for the current amount. The completed BSC Invoice Submission Form, supporting receipts and contractual language that provides for the reimbursement terms are submitted to the BSC Accounts Payable Unit by email.

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